[llvm] [QualGroup][docs] Clarify biannual membership review and active contributor status (PR #185884)

[via llvm-commits]

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@@ -139,11 +110,18 @@ We understand that most members contribute in a limited capacity due to their pr
 * **Realistic progress expectations:** Given the voluntary nature and no full-time involvement, we expect our progress to be slow. This group was initiated in July 2025. Concrete outcomes in 1-2 years would be considered excellent for this type of cross-company and voluntary collaboration.
 * **Respect for differing capacities:** We value every member’s engagement, whether large or small, often or sporadically, as it all contributes to the overall effort. Even contributions that may seem small, such as sharing an idea or pointing out a relevant resource, are meaningful and important.
 
-However, we need a balance between flexibility, structure, and enough organization to move forward together. Members are expected to remain engaged through one or more of the following:
+However, we need a balance between flexibility, structure, and enough organization to move forward together. Thus, to support coordination and clarity, the group distinguishes between **active contributors** and **observers / interested participants**.
+
+**Active contributors** are members who provide regular and substantive contributions to the group’s work. This includes ongoing engagement in at least one of the following:
+
+* Participation in sync-ups or asynchronous discussions (via Discord or Discourse),
+* Contributions to qualification artifacts, methodologies, documentation, structured reviews, or feedback on proposals and drafts,
+* Analysis, research activities, or support for coordination, outreach, or other working tasks.
+
+Active contribution implies sustained engagement that meaningfully advances the group’s objectives. Participation may be synchronous or asynchronous, depending on availability. Participation status reflects current bandwidth and coordination needs and may be updated during the `biannual membership review <#membership-review>`_.
+
+**Observers**, or **interested participants**, are individuals who follow the group’s work and may participate when availability allows. They remain welcome to attend meetings, provide feedback, and contribute at any time. Observer status does not imply reduced importance or access within the group.
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uwendi wrote:

> Should we clarify who can become an observer or interested participant, and how to join? Is there a formal process, or is it open to everyone? If it is open to everyone, we should include a phrase like 'anyone who follows the group's work' to clearly show that all are welcome.

To answer your question: it is open to everyone.
I can replace the text with something among the lines of:

`**Observers**, or **interested participants**, are anyone who follows the group’s work and may participate when availability allows. This is an open status and does not require the `nomination process used for active contributors <#nomination-process>`_. Observers remain welcome to attend meetings, provide feedback, and contribute at any time. Observer status does not imply reduced importance or access within the group.`

What do you think?

https://github.com/llvm/llvm-project/pull/185884