[PATCH] D132134: Add guidance for what to put in community calendar invites

[Kristof Beyls via Phabricator via llvm-commits]

kristof.beyls created this revision.
kristof.beyls added reviewers: tonic, kbarton, asl, sqlbyme.
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kristof.beyls requested review of this revision.
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Repository:
  rG LLVM Github Monorepo

https://reviews.llvm.org/D132134

Files:
  llvm/docs/GettingInvolved.rst


Index: llvm/docs/GettingInvolved.rst
===================================================================
--- llvm/docs/GettingInvolved.rst
+++ llvm/docs/GettingInvolved.rst
@@ -147,6 +147,8 @@
 If you'd like to organize a new sync-up, please add the info in the table
 below. Please also create a calendar event for it and invite calendar at llvm.org
 to the event, so that it'll show up on the :ref:`llvm-community-calendar`. 
+Please see :ref:`llvm-community-calendar-host-guidance` for more guidance on
+what to add to your calendar invite.
 
 .. list-table:: LLVM regular sync-up calls
    :widths: 25 25 25 25
@@ -313,6 +315,8 @@
   information to the list above. Please create a calendar event for it and
   invite calendar at llvm.org to the event so that it'll show up on the 
   :ref:`llvm-community-calendar`.
+  Please see :ref:`llvm-community-calendar-host-guidance` for more guidance on
+  what to add to your calendar invite.
 * When starting an office hours session, consider typing something like "*Hi,
   I'm available for chats in the next half hour at* video chat URL. *I'm
   looking forward to having conversations on the video chat or here.*" on the
@@ -424,3 +428,22 @@
 .. raw:: html
 
     <iframe src="https://calendar.google.com/calendar/embed?height=600&wkst=1&bgcolor=%23ffffff&ctz=UTC&showCalendars=0&showDate=1&showNav=1&src=Y2FsZW5kYXJAbGx2bS5vcmc&color=%23039BE5" style="border:solid 1px #777" width="800" height="600" frameborder="0" scrolling="no"></iframe>
+
+.. _llvm-community-calendar-host-guidance:
+
+Guidance on what to put into LLVM community calendar invites
+^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
+
+Please do put the following pieces of information in your calendar invite:
+
+* Write a single paragraph describing what the event is about.
+* State explicitly that the :doc:`CodeOfConduct` applies to this event.
+* Make it clear who:
+
+  * the organizer is.
+
+  * the person to contact is in case of any code-of-conduct issues.  Typically,
+    this would be the organizer.
+
+* If you have meeting minutes for your event, add a pointer to where those live.
+  A good place for meeting minutes could be as a post on LLVM Discourse.


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