[cfe-dev] [llvm-devmeeting] EuroLLVM'20 cancellation notice

[James Grosbach via cfe-dev]

Hi Arnaud and Tanya,

On behalf of all of us at Apple, I’d like to thank you and the rest of the LLVM board for all of the work you have put into this. These decisions are never easy and it is heartening to see the care with which the board approached the questions.

Thank you, and I look forward to seeing everyone in September.

Regards,
   Jim

> On Mar 11, 2020, at 10:56 AM, Arnaud Allard de Grandmaison via llvm-devmeeting <llvm-devmeeting at lists.llvm.org> wrote:
> 
> The 2020 EuroLLVM Developers’ Meeting is cancelled because of COVID-19.
> 
> We are sorry to announce that the 2020 EuroLLVM Developers’ Meeting is cancelled due to the COVID-19 outbreak. This was not a decision we took lightly. Here are the reasons we feel it is best to cancel EuroLLVM 2020.
> 
> We feel this is the responsible and right thing to do to ensure the health of all that attend and to do our part to stop the spread of coronavirus. The World Health Organization set the risk of COVID-19 as very high and stated that every effort to contain the virus and slow the spread saves lives. As EuroLLVM attracts attendees from all over the world, we feel that cancellation is an effort to contain and stop the virus.
> 
> We believe France will reach stage 3, which is the last stage of the Covid-19 epidemic in the next few days. Once stage 3 is deployed, the French government could implement new restrictions that impact those who attempt to travel to EuroLLVM 2020 or impact large gatherings such as EuroLLVM. In addition, several countries have imposed a mandatory quarantine upon return for anyone who visits France.
> 
> Over 50% of our speakers have already informed us that they are unable to attend due to a company travel ban or personal reasons. Our attendance is projected to drop to below 150 attendees due to similar reasons. Registration numbers are already far below expected numbers. Networking is consistently the most important reason people attend a LLVM Developers’ Meetings and with lower attendance would not be as successful.
> 
> So what is next?
> 
> We will be giving refunds to all that have registered. This is a manual process and will take us a while to complete.
> 
> The deadline to cancel reservations at the Marriott Rive Gauche is March 16th. Please make sure you cancel before this deadline to receive a refund for your hotel booking. We will not cancel any hotel reservations that were made by individuals.
> 
> EuroLLVM will not be rescheduled for 2020. We looked at several options including delaying the conference by a couple months, but we were not confident that we would feel safe hosting it in June 2020 and pushing it back further would impact the US LLVM Developers’ Meeting that has already been scheduled.
> 
> Students who received an LLVM Foundation travel grant will have their non-refundable expenses refunded. They will be contacted about this process.
> 
> Some conferences have resorted to online presentations or recordings. We feel strongly that the largest benefit of our conferences is the face to face networking and discussions the talks generate, and we do not feel that just recording presentations is a good replacement for EuroLLVM. 
> 
> On behalf of the LLVM Foundation, we are deeply saddened to have to make this difficult decision, a hard one but the only responsible one. Thank you to all involved, including the program chair and program committee members, all that sent in talk proposals, and the entire logistics team.
> 
> We hope to see you all at the US LLVM Developers’ Meeting in late September. Specific dates will be announced in the coming month. 
> 
> Thank you,
> Arnaud de Grandmaison & Tanya Lattner
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