[llvm-dev] EuroLLVM'20 cancellation notice

[Arnaud Allard de Grandmaison via llvm-dev]

The 2020 EuroLLVM Developers’ Meeting is cancelled because of COVID-19.


We are sorry to announce that the 2020 EuroLLVM Developers’ Meeting is
cancelled due to the COVID-19 outbreak. This was not a decision we took
lightly. Here are the reasons we feel it is best to cancel EuroLLVM 2020.



   1.

   We feel this is the responsible and right thing to do to ensure the
   health of all that attend and to do our part to stop the spread of
   coronavirus. The World Health Organization set the risk of COVID-19 as very
   high and stated that every effort to contain the virus and slow the
spread saves
   lives. As EuroLLVM attracts attendees from all over the world, we feel
   that cancellation is an effort to contain and stop the virus.



   1.

   We believe France will reach stage 3, which is the last stage of the
   Covid-19 epidemic in the next few days. Once stage 3 is deployed, the
   French government could implement new restrictions that impact those who
   attempt to travel to EuroLLVM 2020 or impact large gatherings such as
   EuroLLVM. In addition, several countries have imposed a mandatory
   quarantine upon return for anyone who visits France.



   1.

   Over 50% of our speakers have already informed us that they are unable
   to attend due to a company travel ban or personal reasons. Our attendance
   is projected to drop to below 150 attendees due to similar reasons.
   Registration numbers are already far below expected numbers. Networking is
   consistently the most important reason people attend a LLVM Developers’
   Meetings and with lower attendance would not be as successful.


So what is next?



   1.

   We will be giving refunds to all that have registered. This is a manual
   process and will take us a while to complete.



   1.

   The deadline to cancel reservations at the Marriott Rive Gauche is March
   16th. Please make sure you cancel before this deadline to receive a refund
   for your hotel booking. We will not cancel any hotel reservations that were
   made by individuals.



   1.

   EuroLLVM will not be rescheduled for 2020. We looked at several options
   including delaying the conference by a couple months, but we were not
   confident that we would feel safe hosting it in June 2020 and pushing it
   back further would impact the US LLVM Developers’ Meeting that has already
   been scheduled.



   1.

   Students who received an LLVM Foundation travel grant will have their
   non-refundable expenses refunded. They will be contacted about this process.



   1.

   Some conferences have resorted to online presentations or recordings. We
   feel strongly that the largest benefit of our conferences is the face to
   face networking and discussions the talks generate, and we do not feel that
   just recording presentations is a good replacement for EuroLLVM.


On behalf of the LLVM Foundation, we are deeply saddened to have to make
this difficult decision, a hard one but the only responsible one. Thank you
to all involved, including the program chair and program committee members,
all that sent in talk proposals, and the entire logistics team.


We hope to see you all at the US LLVM Developers’ Meeting in late
September. Specific dates will be announced in the coming month.


Thank you,

Arnaud de Grandmaison & Tanya Lattner
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